Team Contact Definitions

There are many types of contacts associated with a team in RobotEvents.com: Primary Coach, Secondary Coach, Financial Contact, and Organizational Contact. Every named Team Contact must have a verified RobotEvents.com account and verified email address, which enables them to manage the team’s registrations. All Primary and Secondary Coaches for US teams must complete a background check.

It is important to note that all team contacts will have the ability to manage the team in RobotEvents.com, including registering the team for the season, registering for events, and modifying team information. 

If the team is associated with a school, at least one contact must be a staff member from that school. Schools that add parents as team contacts are encouraged to develop an internal process and guidelines for exactly what the non-school staff contacts are allowed and not allowed to do. 

Primary Coach (required)

The majority of email communications from the REC Foundation and Event Partners are sent to the Primary Coach.

  • The Primary Coach is typically the “head coach” of the team, and is responsible for maintaining the accuracy of all contacts and account attributes. Teams associated with schools will typically use a staff member as the Primary Coach. 
  • Any major changes to a team’s Robot Events account should be made by the Primary Coach.
  • The Primary Coach is typically responsible for registering the team for the season and events, and for ensuring that payments have been made.
  • The Primary Coach is responsible for ensuring that REC Foundation Participant Release Forms are completed for each student on the team.
  • The Primary Coach should attend events with the team.
  • The Primary Coach is the primary person responsible for the students on the team and will be the first person contacted with team-related communications. 
  • Primary and Secondary Coaches can post questions in the Official Q&A systems on RobotEvents.com.
  • The Primary Coach must be an adult (18+ years old) and cannot be a student team member associated with a current team in that program, unless the team is registered for a college/university competition program.
  • The Primary Coach for a US team must complete a background check.

Financial Contact (required)

A team’s Financial Contact is the person responsible for processing payments through RobotEvents.com. 

  • The Financial Contact can be the same person as the Primary Coach.
  • The Financial Contact coordinates payments for team registration, event registrations, and any product purchases made through RobotEvents.com. 
  • The Financial Contact must be an adult (18+ years old) and cannot be a student team member associated with a current team in that program, unless the team is registered for a college/university competition program.

Secondary Coach (optional)

A team’s Secondary Contact is an additional individual who will help manage the team in RobotEvents.com, and is optional. 

  • The Secondary Coach is typically an “assistant coach” or other adult who will attend events when the Primary Contact cannot attend.
  • The Secondary Coach can complete team and event registrations, update Secondary, Financial, and
  • Organizational Contacts, and assist with managing Student Participant Release Forms.
  • Primary and Secondary Coaches can post questions in the Official Q&A systems on RobotEvents.com.
  • The Secondary Coach must be an adult (18+ years old) and cannot be a student team member associated with a current team in that program unless the team is registered for a college/university competition program.
  • The Secondary Coach for a US team, if listed in RobotEvents, must complete a background check.

Organization/Administrative/District Contact (optional)

The team’s Organization/Administrative/District Contact is used when there is a centralized person who helps manage multiple teams or organizations. 

  • The Organization/Administrative/District Contact does not serve as the “head coach” or Primary Coach for a Team.
  • Examples of Organization/Administrative/District Contacts are:
  • A school district STEM Coordinator who pays registration fees for teams at multiple schools within the district.
  • A non-profit manager who helps with administration of multiple programs across different sites. 
  • The Organization/Administrative/District Contact must be an adult (18+ years old) and cannot be a student team member associated with a current team in that program, unless the team is registered for a college/university competition program.